Copilot für Microsoft 365
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The features of Copilot for Microsoft 365
Whether it's Word, Excel or Teams, discover how this AI technology can boost your efficiency and simplify your daily tasks in Microsoft 365.
Efficiency redefined: How Copilot supports your work in Microsoft 365
In today's working world, time and efficiency are crucial. This often raises the question of how we can complete our daily tasks better and faster. Microsoft has developed an answer to this challenge: CopilotCopilot for Microsoft 365.
This innovative tool is more than just an assistant – it's your new partner for productive work. Imagine being able to analyse complex data, create appealing presentations or summarise important meetings in a matter of seconds without breaking a sweat. Copilot makes this possible and takes the way you work in Office applications to a whole new level.
We support you in using Microsoft Copilot in your company
Are you planning to use Microsoft Copilot or other AI solutions in your company? Telekom, Germany's largest Microsoft partner, supports you no matter what stage of AI implementation you are at – from free consultations to workshops and assessments to implementation support. Get in touch with us and we will find the right solution for you!
Step by step
The future of text creation: Microsoft Copilot in Word
Microsoft Copilot for Microsoft 365 is revolutionising the way we work in Word. This AI-powered assistant feature enables you to create, edit and refine text faster and more efficiently. Here are the key features currently available to you.
Copilot can help you create a first draft of a document by developing ideas based on your input or a brief description and converting them into text. Whether it's a business report, blog post or job application, Copilot offers valuable help to get you started.
Sample prompts for writing a text
- Create a one-page draft for an annual report on the company's figures from the last quarter.
- Write a text about the advantages of Microsoft Copilot to convince a superior to purchase it.
Copilot for Microsoft 365's editing capabilities go far beyond simple corrections. The AI can rephrase your text, adjust style and tone, or even shorten or expand specific sections. Let's say you've written a first draft of a blog post but aren't happy with the tone. Copilot can rephrase the text on request, ensuring that the content is retained while the style is changed.
Sample prompts for editing texts
- Rewrite the following paragraph in a more formal style.
- Shorten the text to 200 words without losing any important details.
- Address the reader of the text using "you".
Copilot can also help you answer detailed questions about your document or find additional information to improve its content. Imagine you are working on a scientific report and want to ensure that your argument is well-founded. You can ask Copilot to find additional details on a specific topic or explain the differences between various approaches.
Example prompts for using the chat function for a text
- What are the main differences between the two methods described in this document?
- What tips are included in this article?
If you are short on time or need a quick overview, Copilot can summarise your document. This feature is particularly useful if you want to reduce long reports or extensive documents to the essentials.
Sample prompts for creating summaries
- Summarise this document in three main points.
- Make a list of the most important points in this text.
With Copilot, you can quickly convert long blocks of text into structured tables, which is particularly useful if you want to present data or statistics more clearly. Suppose you have a list of sales figures presented in continuous text. This can be confusing and difficult to follow. With Copilot, you can quickly convert this information into a table that is clearly structured and easy to understand.
Example prompts for the table function
- Convert the following sales figures into a table.
- Explain the technical terms in these three paragraphs clearly in a table.
Copilot can also act as a brainstorming partner, providing you with creative ideas – whether for meetings, projects or team-building activities. For example, it could help a new team leader break the ice within the team to promote cooperation. Copilot can suggest a list of icebreaker activities that are not only entertaining but also effective in bringing the team together.
Sample prompts for creative support
- Give me ideas for icebreaker activities for my new team.
- Develop five ideas to make the workshop as varied as possible.
Data analysis made easy: Microsoft Copilot in Excel
Microsoft Copilot for Excel enables completely new ways of working with data. It allows you to analyse, understand and visualise data faster. Here are the key features currently available to you.
Getting started with data analysis can often be complicated, especially when working with large amounts of data. Microsoft Copilot makes it easier to get started by helping you create, organise and prepare data – whether you want to create a new spreadsheet or import and format existing data.
Let's say you have a large CSV file with sales data that you want to import into Excel. Copilot can not only help you import it, but also automatically format the data so that it is easy to analyse. This includes adjusting cell formats, adding headings, and even removing duplicates to ensure that your data is clean and ready for analysis.
Example prompts for data preparation
- Import the customer data from this Excel file and format it as a table with filter options.
- Create a new table for monthly expenses and add columns for category, amount and date.
- Insert the product data from this CSV file into the existing table and format it uniformly.
Understanding data is key to making informed decisions, and this is where Copilot really shines. Copilot can analyse complex data sets and help you identify patterns and trends, whether you're comparing quarterly sales figures or identifying customer segments.
Sample prompts for analysing data
- Analyse the sales figures and show me the average turnover per product in the last quarter.
- Compare the sales figures for the last three years and show me the growth rate per year.
- Show me which products have seen a decline in sales over the last month.
Gaining insights from large amounts of data can be very time-consuming, especially when trying to visualise the data. Copilot can greatly simplify this process by helping you identify the most important findings and automatically presenting them in charts or other visual formats.
Example prompts for visualising results
- Create a bar chart showing the sales trend over the last six months.
- Visualise the sales figures by region in a pie chart.
- Display the top 5 products by sales in a pivot table.
Editing and optimising data is a crucial step in data analysis, and Copilot provides valuable support in this process. Whether you need to filter or sort data or make changes to existing data, Copilot helps you focus on what matters and edit your data efficiently.
Example prompts for processing data
- Sort the table by highest sales and filter out only the top 10 products.
- Mark all customers who have spent more than €1,000 in the last six months.
- Change the formatting of the data column to 'MM/YYYY' and sort by date.
Creating complex formulas can be challenging, even for experienced Excel users. Copilot makes this process much easier. Copilot can suggest formulas tailored to your needs and help you perform complex calculations without having to delve deeply into syntax.
Sample prompts for creating formulas
- Create a formula that calculates the total sales per product for the year 2024.
- Calculate the average monthly turnover for the last twelve months per region.
- Create an if-then formula that displays a bonus when the sales of a product exceed €10,000.
Impressive presentations with Microsoft Copilot in PowerPoint
Microsoft Copilot for PowerPoint is a powerful AI assistant that helps you turn your ideas into impressive, professionally designed presentations. With Copilot, you can create, organise and optimise presentations faster and more efficiently. Here are the key features:
The first step in creating a presentation can often be the most difficult, especially when you start with a blank slide. Copilot in PowerPoint makes it easy to get started by creating a complete presentation draft based on a topic you specify. This draft includes slide layouts, text elements, and even design suggestions tailored to your needs. Suppose you need to create a presentation about a new product. You can simply tell Copilot the topic, and it will generate a series of slides covering the most important aspects of your product.
Possible prompts for creating presentations
- Create a presentation on the topic of 'Launching a new product'.
- Create a presentation on our company's sustainability strategy.
- Prepare a presentation on our department's quarterly results.
Copilot can help you identify the key points of your presentation and create a concise summary that you can use at the end of the presentation or distribute as a handout. Suppose you have created a comprehensive presentation on annual planning and need a brief summary for senior management. Copilot analyses your presentation and creates an overview of the most important content.
Possible prompts for summarising a presentation
- „Summarise the main points of this presentation in five slides.“
- "Prepare a summary of the most important key figures for the management."
- "Show an overview of the most important results of this presentation."
The structure of a presentation is crucial to its impact. Copilot can help you rearrange your slides so that they form a logical and effective sequence. This is particularly useful if you want to ensure that your argument is clear and convincing. For example, if you have a presentation with different topics, Copilot can rearrange them to ensure that the presentation is coherent and easy to understand.
Possible prompts for structuring a presentation
- Arrange the slides so that they form a clear line of argumentation.
- Organise the presentation according to the most important topics.
- Reorganise the slides to present the most important points at the beginning.
Corporate branding is an important aspect of any company presentation. With Copilot, you can ensure that your presentation reflects your company's corporate identity by automatically using slide layouts, colours and images that match your brand. Copilot can do this for you and ensure that all slides have the correct branding.
Possible prompts for a central layout
- Create a presentation using our company's corporate design.
- Include our brand logo and colours throughout the presentation.
- Create a title and master slide that matches our organisation's branding.
Efficient email management with Microsoft Copilot in Outlook
Emails are a central part of our daily communication, but managing inboxes, composing messages and keeping track of important threads can be time-consuming. This is where Microsoft Copilot in Outlook comes in. This AI-based assistant helps you compose, organise and manage emails faster and more efficiently. Among other things, these features are available to you.
Writing emails can be time-consuming, especially when it comes to formal or complex messages. With just a few keywords, Copilot can create a complete email draft that provides you with the basis for your message. Suppose you need to write an email to a team member to discuss an upcoming meeting. Instead of writing the email from scratch, give Copilot the key information and it will create a professional draft for you.
Possible prompts for creating an email
- Send an email to the team to remind them about Friday's meeting.
- Compose an email to remind a customer of an upcoming payment date.
- Write a thank-you email for the successful collaboration on the project completion.
Long email conversations can quickly become confusing, especially when several people are involved and the discussion spans several days or weeks. Copilot helps you keep track of things by converting long email threads into concise summaries so you can see the most important points at a glance.
Possible prompts for summarising emails
- Summarise the main points from this email thread.
- Create an overview of the tasks discussed in the last email conversation.
- Show me the decisions that were made in the last email correspondence.
Tracking important emails and responding to them are daily tasks. Copilot supports you in this by helping you keep track of open items and ensuring that you don't overlook any important messages or tasks. Imagine you've sent an email with several tasks and want to make sure that all recipients respond to it. Copilot can create a list of open tasks for you and automatically send reminders.
Possible prompts for email tracking
- Create a list of emails to which I am still awaiting replies.
- Set a reminder for a follow-up email in one week.
- Show me all emails with open tasks that have not yet been completed.
Improved collaboration with Microsoft Copilot in Teams
Integration with Microsoft Copilot makes Teams even more powerful. The AI assistant offers various functions – from real-time meeting summaries to efficient organisation of your conversations.
Keeping track of everything in meetings can be challenging, especially when many topics are being discussed at once. Copilot can summarise the most important points of discussion in real time and immediately suggest possible tasks. This allows you to focus fully on the discussion while Copilot takes care of the organisation.
Possible prompts for more effective meetings
- Summarise the main points of discussion from this meeting.
- Create a list of the proposed action points during the call.
- Display the summary of today's meeting, including the next steps.
Teams chats can quickly become confusing, especially in large projects with many participants. Copilot helps you stay on top of things by summarising the most important points, decisions and action items in your chats. This ensures you don't miss any important information and can respond to the essentials more quickly. For example, if you return from a business trip and find numerous unread messages in a project chat, Copilot can summarise the most important points and highlight any open questions or decisions.
Possible prompts for chat histories
- Summarise the most important points from last week in this chat.
- Show me the open action items from this chat.
- What decisions were made in the last five news items?
Another advantage of Copilot in Teams is its ability to consolidate information from various sources such as documents, emails, calendar entries and notes. This means you can access relevant information without having to leave Teams. You have everything you need in one place, allowing you to work more efficiently.
Suppose you are preparing for an important meeting and need information from a presentation you received last week. With Copilot, you can quickly find this file and extract the relevant information without having to search through different applications.
Possible prompts for working in teams
- Find the last presentation shared in this chat.
- Show me the most important information from the last email about this project.
- What appointments and tasks are in my calendar for this week?
Microsoft Copilot in other Office applications
You can also use Microsoft Copilot in many other Microsoft 365 applications. These include OneNote, Loop and Whiteboard, among others.
With Copilot in OneNote, you can organise your notes and plans more efficiently. Imagine you are planning a company party and need to organise various elements such as guest lists, themes and activities. Copilot not only helps you structure these elements, but also creates suitable suggestions for decorations, menus and more.
Possible application scenarios
- Project planning: Organise your ideas for a new project and let Copilot help you develop the perfect workflow.
- Event management: Organise an event by asking Copilot to create checklists and schedules to ensure everything runs smoothly.
- Idea collection: Use Copilot to structure brainstorming sessions and ensure that no great ideas are lost.
Loop is your go-to tool for collaborative projects, and Copilot makes collaboration even easier—whether you're creating a workback schedule or editing content together.
Possible application scenarios
- Project outlines: Use Copilot to create a draft for a new project that your team can work on together.
- Content optimisation: Let Copilot shorten texts, adjust tone, or change format while your team works on other tasks.
- Plan development: Use Copilot to draft a detailed plan for your next big project and ensure that all team members are working in sync.
Whiteboard is the perfect tool for brainstorming and creative processes. With Copilot at your side, you can discover, organise and implement new ideas without wasting time.
Possible application scenarios
- Brainstorming: Let Copilot inspire you when you're staring at a blank page and explore new ideas for your project.
- Structuring: Organise your thoughts with Copilot and bring order to chaotic brainstorming sessions.
- Summary: Summarise complex discussions on the whiteboard to ensure that all important points are recorded and easily accessible.
Planner is ideal for managing projects and tasks, and Copilot makes it easier to create and track plans—whether you want to set new goals or monitor your team's progress.
Possible application scenarios
- Plan creation: Use Copilot to create a detailed plan that covers all necessary tasks, areas and goals.
- Objective: Let Copilot design new goals for your project to ensure you stay on track.
- Progress tracking: Use Copilot to monitor your team's progress and respond to any delays in a timely manner.
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